The power of integrations: how RedCompass reclaimed +950 hours a year with Rydoo

RedCompass Labs are global payments modernisation experts, helping banks navigate regulatory change and build secure, future-ready systems.

With over 150 employees across multiple regions, consistency in tools and processes is critical — especially when it comes to managing expenses. That’s why they chose Rydoo: for its integration-first approach and smart, scalable expense management capabilities.

Before adopting Rydoo, managing company credit cards was a challenge. Employees collected receipts, manually matched them with card transactions, and submitted them to the finance team, resulting in a labour-intensive process for all involved. At its peak, half of a full-time role was dedicated to keeping this process running, leaving less time for strategic finance work. 

Key challenges included:

• Manual work, time spent on data entry, reconciliation, and chasing paperwork;
• Lack of integration with their credit card provider;
• A time-consuming user experience for employees handling receipts;
• Slower month-end closing cycles;
• Limited scalability to support the company’s fast-paced global growth.

By leveraging Rydoo’s integration-first approach, RedCompass Labs was able to simplify operations across their finance and HR teams, while improving the experience for employees worldwide.

The integrations that transformed RedCompass Labs’s processes:

• HSBC (Credit Cards)

  With a direct connection to their HSBC credit cards, every transaction flows directly into Rydoo. Employees simply match receipts on the go, eliminating manual steps, reducing errors, and saving time across the organisation. The result is a faster, smoother experience for employees and significantly less manual work for the finance team.

  “With the integration with our HSBC credit cards, all transactions appear in Rydoo. People just match them in the app, and it’s much faster and less error-prone. This change has really made a big difference for us.”

• HiBob (HR System)

  Rydoo’s integration with HR tools ensures that employee data remains consistently up to date. Thanks to this native connection, RedCompass Labs has eliminated manual user setup. All essential data — such as departments, office locations, and roles — is managed entirely by HR in HiBob and automatically synced with Rydoo.

  “HR owns the data. From department selection to user creation and office branches, it all flows directly into Rydoo. As finance, we don’t have to do anything.”

• NetSuite (ERP)

  The NetSuite integration eliminates the need for custom development or manual data manipulation. Now, expense data flows directly into NetSuite, reducing errors, saving time, and improving financial reporting accuracy. 

This is already starting to show impact. The team expects to accelerate month-end closing, which will provide leadership with faster access to financial insights and support growth.

Implementing Rydoo has led to big improvements across RedCompass Labs’ expense management process:

• Significant time savings: RedCompass reduced the time spent on expense management by 50%, saving approximately 19 hours per week, which translates to more than 950 hours a year.

• Faster month-end closing: automated data capture and real-time visibility have already helped RedCompass Labs reduce month-end closing by several days, giving leadership faster access to the insights they need. The recently implemented NetSuite integration is already improving this process even further.

• Improved employee experience: submitting expenses is now fast and intuitive. Employees can capture receipts on the go using Rydoo’s mobile app, eliminating the frustration of paperwork and making it easier to stay compliant with minimal effort.

• Stronger control and compliance: Rydoo’s built-in policy checks help the finance team flag potential issues, such as duplicate claims or out-of-policy submissions, improving accuracy and ensuring compliance across all employee expenses.

• More time for approvers to focus on what matters: with automated controls and a simpler approval process, senior managers spend less time reviewing expenses and more time focusing on strategic priorities.

• Faster, more accurate reporting for FP&A: before Rydoo, finance couldn’t complete reconciliations until every expense had been tracked down. Now, if someone saved a receipt but hasn’t submitted it yet they can follow up before the deadline.

While their journey with Rydoo continues, the positive impact is already clear. The native NetSuite integration is the next step toward even greater automation and efficiency.

By investing in native, connected integrations, RedCompass Labs is not only improving how they manage expenses today but also building a foundation that will support their continued growth. Now, the company is working smarter, scaling faster, and empowering their people to stay agile and ready for what’s next.

RedCompass Labs’s journey shows how much of a difference smart integrations can make to modern expense management. By connecting Rydoo with their HSBC credit cards, HiBob HR platform, and NetSuite ERP, they replaced manual processes with a seamless, automated, and user-friendly solution.

The impact is clear: saving time, improving data accuracy, boosting employee satisfaction, and speeding up financial reporting. True transformation lies not in adding more tools but in connecting existing ones.
By reducing friction and enhancing integration, teams gain the freedom to concentrate on strategic business priorities.

For any company looking to scale efficiently and build stronger financial processes, RedCompass Labs is a powerful example of what’s possible when you put integrations at the centre of your strategy.